The Yoni Jesner Foundation (YJF) takes the privacy and security of your personal information very seriously.
References to the processing of information includes the collection, use, storage and protection of data.
YJF is the ‘data controller’ for the purposes of this policy, and the policy extends to its staff, trustees, volunteers and anyone else processing data on our behalf from time to time.
Organisations are permitted to process data if they have a legal basis for doing so. YJF processes data on the basis that:
- YJF has a legitimate interest in processing data; and/or
- Express and informed consent has been given by the person whose data is being processed;
Where YJF is relying on solely consent as the basis for processing data, we are required to obtain your explicit consent and you can modify or withdraw this consent at any time by notifying us in writing, although this may affect the extent to which YJF is able to provide services to or interact with you in future.
YJF may change this policy from time to time and any such changes will be published on our website. Notwithstanding any change to this policy, we will continue to process your personal data in accordance with your rights and our obligations in law.
This policy is effective from 16th April 2018.
A. What data do we collect?
We collect the data necessary for the YJF to pursue its charitable objectives, including but not limited to the delivery of the Yoni Jesner Awards and Scholarships, working with volunteers, connecting with friends and family of Yoni Jesner, fundraising and marketing, running events, keeping our supporters informed of our activities and the effective running of YJF through its professional staff, trustees and volunteers. Data collected and processed may include, but not be limited to:
- Names and contact information such as telephone numbers, email and postal addresses and, on occasion, other personal data such a photographs, gender, date of birth, job title etc
- Donor and volunteer records and preferences, including, where necessary, bank or payment details in order to process payments from you and information about your tax status for the collection of Gift Aid
- Such other information that is relevant and necessary for YJF to carry out its activities, charitable purposes and legal obligations.
B. Where do we collect information about you from?
We collect information about you in the following ways:
When you give it to us DIRECTLY
We obtain information about you when you:
- Take part in one of our activities
- Attend one of our events
- Donate money
- Apply to work for us
- Use our website
- Enquire about any of the above
When you give it to us INDIRECTLY
Depending on your settings or the privacy policies for social media and messaging services like Facebook, Instagram or Twitter, you might give us permission to access information from those accounts or services.
We may process information that is publically available. This could include information found in places such as Companies House and information that has been published in articles/ newspapers.
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ you must get your parent/guardian’s permission beforehand whenever you provide us with personal information.
C. What we do with the data we process
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, for as long as is set out in any relevant contract you hold with us or for as long as is set in our retention schedule.
If you would like to know how long we keep your information for, please contact our Data Protection Officer.
You, as the data subject, may request deletion of your data at any time in writing, subject to any overriding legal requirement for its retention, such as the need, where appropriate, to retain Gift Aid records for Her Majesty’s Revenue and Customs.
If you make a donation online, your card information is not held by us, it is collected by our third party payment processors. These include: Paypal Europe, Worldpay, EventBrite and BT MyDonate, all of whom specialise in the secure online capture and processing of credit/debit card transactions, as explained below.
We will mainly use your information to:
- provide you with the services, products or information you asked for
- process a donation that you have made or support your fundraising, including processing gift aid
- keep a record of your relationship with us
- carry out our obligations arising from any contracts entered into by you and us
- seek your views or comments on the services we provide
- notify you of changes to our services
- send you communications which you have requested and that may be of interest to you, including information about our work, campaigns, appeals, other fundraising activities, process an application for a job or to volunteer
- ensure we know how you would like to be contacted
If you enter your details onto one of our online forms, and you don’t ‘send’ or ‘submit’ the form, we may contact you to see if we can help with any problems you may be experiencing with the form or our websites.
D. Your rights in relation to your personal data
You may request details of personal information which we hold about you. Any such request must be submitted in writing and we reserve the right to seek verification of the identity of persons making such requests before we respond.
You may choose to restrict the collection or use of your personal information, but this may inhibit or limit the way in which YJF is able to interact with you. You may, at any time, change your mind about what information we hold about you, or if we continue to hold it at all, subject to any legal obligation on YJF to retain data.
You are responsible for the accuracy of data you have provided to YJF. If you believe that any information we are holding on you is incorrect or incomplete, please write to us as soon as possible. We will promptly correct any information found to be incorrect.
You can obtain further information about Data Protection and privacy laws by visiting the Information Commissioner’s website at: https://ico.org.uk/for-the-public.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the data we process. Persons processing data on behalf of YJF do so in accordance with this policy and on the basis that YJF is satisfied that they can and will adhere to our high standards for data protection and security.
F. Links to other websites